Electronic Signature
An integral digital solution to make processes more efficient and streamline the communication with your company’s staff.
HoyloFirmo offers a new way of communication between your employees and HR
HoyloFirmo allows you to define Documents, Processes, Licenses and Messaging in general. In this context, HoyloFirmo brings you Salary Receipts, Digital Files, Online Licenses and a Communication Channel.
What can you do with Hoy lo Firmo?
HoyloFirmo offers a new way of communication between your employees and the Human Resources area, allowing you to define Documents, Processes, Licenses and Messaging in general. Within this framework, HoyloFirmo offers you:
Salary Receipt
Deliver digital pay stubs with a single click, and have your employees return them signed, from their mobile or web page, also in a single step, thus eliminating the printing of receipts and streamlining the circuit.
Advantages:
It is Secure: Your documents and data will be secured, both at rest and in transit. At the same time, the signature has the technical support that allows verifying the user and from where it was made (device, zone, user).
It is Economical: No parameterization costs, reducing the costs of issuance, filing and distribution of work documents.
It is Sustainable: Its validity is legally backed.
It is state-of-the-art: When activating the biometric signature, the system performs facial recognition and generates an additional PIN unique to the user, which must be entered with each signature.
Digital File
Keep active files up to date and conserve inactive files for consultation or downloading when necessary.
The conformation of the digital file is the result of the digital processes that the solution harmonizes through the creation of workflows. The integration of the digital dossiers allows you to define all the processes of onboarding and offboarding, digital receipts, digital communications on which your employees take knowledge or must upload to the solution, considering for example:
– CV
– Internal policies
– Psycho-technical
– Employment contract
– Code of Ethics
– Affidavit of Address
– ID CARD
– Certificates of different kinds
– Family documentation
– Proofs
– Others
Online Licenses
Centralize all communications in one place: leave and vacation requests, communication of benefits, and others.
HoyloFirmo allows you to manage leave requests by setting up workflows that will be established according to your company’s needs.
– Vacations
– Sickness
– Marriage
– Maternity
– Paternity
– Study
– Other
Communication Channel
Share internal policies and standards by creating a repository for permanent consultation by your employees.
HoyloFirmo offers you a new way of communicating with your collaborators, where you can send notifications, update information or documents, both formal and informal, being able to request or not the signature of the same, having control over the openings and signatures, if any.
In turn, your team will be able to contact the company through the same communication channel, either from the news received, documents, files, processes or opening new queries themselves.
HoyloFirmo will keep that information documented with the necessary traceability to make an adequate follow-up and concentrate that activity in a single repository.
HoyloFirmo, more agile for you, simpler for your collaborators.
Benefits
Excellent user experience for both the employer and the employees.
It is simple to implement. It does not require installation on servers because it is in the cloud.
Immediate start-up. No setup costs.
Appropriate controls using optical character reading. Interpretation of the contents of pay slips.
It is secure, so that each employee maintains the privacy of his or her information.
Reduces time for the company’s HR team and for the employee.
Tracking. Allows you to track the status of communications.
Validated. Offers the alternative of biometric signature.
Legal. It is framed within the current legislation, the signature is secure, verifiable (auditable).
Simplifies the license application and approval process.
It reduces costs of:
- Printing and reprinting
- Distribution
- Downtime for signature and return of receipts
- Filing or storage costs
- Hours of administrative efficiency
- Search to answer queries and claims
- Efficient management